Technical Processing for Marcive SLS Records
SLS stands for Shipping lists Service. SLS records are shipping list records which are very brief bibliographic records for temporary use. Marcive supplies weekly batches of "shipping list" records which represent the newly received U.S. depository materials.
Shipping list records are different from other cataloging
records in Innovative:
no publication information
no physical description
no subject heading information
"tmp<number>" in the record (035 in Marc format)
"MvI" in the MISC field (040 in Marc format)
This brief shipping list record will be overlaid by a Marcive "Enhanced" record, which is a full GPO cataloging record (with publication information, physical description, subject headings, etc.) within a few months. See Technical Processing for SLM Marcive Records for more detailed information.
Shipping list records will appear only in OPAL until processed by the staff. The GPO/Marcive cataloging records (full as well as brief) will be loaded into Innovative suppressed from OPAL (bcode3=m, ICODE2 = s) until the record is touched by human hands.
II. Print out a list of the record loaded for your institution
Log on to OPAL, choose:
M > MANAGEMENT information
L > Create LISTS of records
Choose the list for the new loaded item records
S > SORT review file by selected fields
type "?" to choose B > BIBLIOGRAPHIC
type "!" for "! Marc Tag:" type 500 for shipping list
number, type "c" for call number. Enter to start. Answer yes to
" Do you want to start now? (y/n)"
After finishing sorting, choose
L > LIST some of the data in the review file records (record # 12536
in iii manual)
type 31 for record #
type "?" to choose B > BIBLIOGRAPHIC
type "m" for MARCIVE 3, "t" for title,
type "!" for "! Marc Tag:" type 500 for shipping list
number,
type "c" for call number,
type "?" to flip back to item record
type "04" for item type, "21" for location
After you specify all the fields you would like to print,
press enter. The system will ask "Limit listing to a particular subset
of
records? (y/n) " Answer "yes". The system will then ask for
specification.
type "21" which is "location", then type "w" beween "ot and otzzz" (replace with your library's location)
then choose "s" to start the list.
Change "9 > Number items in list? (y/n).............................................n"
from "n" to "y"
Change "8 > Print TITLE all in upper case? (y/n)....................................y"
to "n"
Change "6 > Display meaning of fixed field, instead of value? (y/n).................n"
to "y"
Change "3 > Print field labels for variable length fields? (y/n)....................n"
to "y"
Choose "S > START print". You can then choose the print to
email.
The list that prints to email will include duplicates as the list was sorted by Marc field 500 both by shipping list number and then by shipping list date. Pull the email into a text editor like word. Find the last item with the shipping list number which is in the middle of the list. Delete the items with only shipping list date which is the next record after the middle record until the end of the list.
III. Create a list of records for your institutions based on the exiting list.
Tony will delete the old list each week when he load the new data in order to reuse the list. You can use this function if you want the list of your record to stay longer in order to print out different fields later.
M > MANAGEMENT information
L > Create LISTS of records
Choose an empty list from your Institution's list range.
2 > Create a new file
I > ITEM list
Type "\" to get " Set Rang" option
Answer "yes" to "Search records contained in another review
file? (y/n)"
Choose the item list created by Tony
When the system asks "Find ITEM records that satisfy the following
conditions"
Type: "21" which is "location", then type "w"
beween "ot and otzzz" (replace with your library's location)
Type "s" to start search. Give a name to the list.
IV. Processing the brief shipping list records
1. Log on to OPAL Choose
D > Catalog DATABASE maintenance
U > UPDATE existing records (Record # 6548 in III manual)
I > ITEM record
2. Wand in the barcode or search by title, sudoc number or Marcive tmp number (type t followed by title, g followed by sudoc number or o followed by tmp#)
3. Check the record in the system against the physical item for correct title, sudoc number.
4. Check the item location and itype. Change the location code, and itype if it is wrong in the system.
5. Chang "s" in icode2 to '-" in the item record. change "p" in the status field to"-"
6. Type "e" to edit the bib record. Change "m" in the suppression field in bib records to "n".
7. If the item is not received and claimed, put a note in the item record: "item claimed" date and the processing person's initial. Keep "s" in icode2 and "p" in the status field.
8. Check the list of loaded record print out against the shipping list for matches and mark the matched item with red pen.