Technical Processing for Marcive Records
How to identify Marcive Records in OPAL
Why non Marcive libraries should also use Marcive records
Technical Processing for SLS Marcive Records
Technical Processing for SLM Marcive Records
Technical Processing for Y1s and Y4s Marcive Records
Technical Processing for Marcive Serial Records
Marcive is a company that provides cataloging records. The OPAL depository libraries' subscription with Marcive provides ongoing catalog records for all federal documents received by OPAL depository Libraries from the US Government Printing Office, with the exception of the serials. The subscription covers materials since May 2000.
SLS, Ongoing Full Records, Changed Records, All “Electronic only” records and Y1 Y4 records.
- SLS records are brief, provisional records for new items. SLS stands for Shipping List Service because the records cover specific shipping lists of depository items. SLS records arrive weekly for print, microfiche, and tangible electronic products, such as CD-ROMs.
- Ongoing Full Records replace the SLS records. Files come monthly and will be loaded into OPAL, overlaying the SLS records.
- All “Electronic only” records issued by GPO will be received in a separate file with electronic addresses, Purls.
- Changed records are updated records reflecting the changes published in Administrative Notes Technical Supplements. They are loaded separately each month.
- Y1 Y4 records are dual format full records for both microfiche and paper. No SLS records are issued for these items. The items records are created when these records are loaded.
There are seven partial depository libraries who are participating in the Marcive project. The names and their selection rates are as follows:
Blufton (12%)
Findlay (28%)
Malone (27%)
Mount Union (28%)
Muskingum (9%)
Otterbein (19%)
Wilmington (12%)
How to Identify Marcive Records in OPAL ?
The Marcive bibliographic record can be identified through the staff cataloging module by looking at the marc record. Each record should also have MvI in Marc 040 field, and a sudoc number in 086 field. The following identifiers are also used to indicate the suppression level for these records:
- Suppression code “u” - Show to OHIOLINK & OPAL (Used for full Marcive records)
- Suppression “m” - Suppress from OHIOLINK & OPAL (Used for the newly loaded Marcive records)
- Suppression “n” - Suppress from OHIOLINK, show to OPAL. (Used for Marcive brief records)
Why non Marcive libraries should also use Marcive records ?
We strongly recommend non Marcive libraries use the Marcive record for all government publications even if it is a brief record. The brief records are all be replaced by full records and using it decreases the amount of work needed later. Using the Marcive records will:
- save you time and labor on original cataloging or copy cataloging
- save your library money as you will not need to download record from OCLC
- prevent the creation of duplicate records in the system
- save headaches, labor and time for system administrators, and the Marcive libraries who will not need to clean duplicate records.
- provide better accessibility for our patrons who will not have to search through all the duplicates