Technical Processing for Y1, Y4 Marcive Records
Each Month, we will have a separate load for Y1s and Y4s. These are dual format records for both paper and microfiches. For people who select Y1s and Y4s in paper, they should overlay the brief shipping list records. For the libraries who only receive microfiche for these records, these full bib records will create the item records for them.
After the load, Tony will create two lists: list of the overlaid records and list of not overlaid records.
Each library then need to print out their records from both list.
Differ from the SLM list, both overlaid and not overlaid list should
have items attached to them already.
See instruction from "Technical Processing
for SLM Marcive Records" for how to print out the lists for
your library.
For both overlaid and not overlaid list, check to see if your library's location code appeared in the location field, If it is, check and edit the item record as needed. Example:
d. Check the item location and itype. Change the location code, and
itype if it is wrong in the system.
e. If the item is not received, either put a note in the item record
and claim it or delete the item record
f. Change"s" in icode2 to "-"
Type "e" to edit the bib record. Change suppression field from "m" to "u" (If it has already been changed to "u", leave as it is), type "q" to quit
If your library's location code does not appear in the location field, find the item in the library and attach record to the bib. See Attaching Records for more information.
If you do not have physical items in your library, delete your library holding code in 049. If the 049 field only has your holding information and you don't have the physical item for some reason, and there is no url in the 856 field, you can delete the bib record. If there is URL in the 856 field, there should be an marcive url item record attached and you can unsuppress the bib to "u". If there is no Marcive Internet item record attached, please attach the url item record using the template 19 from attaching item record menu.
You can also attach check in records for serial titles. A holding record is a check in record without the check in card. See "Technical Processing for Marcive Serial Records" for more details.